10/06/2014 Conference Call Board Meeting Minutes

General News Items
Trapper Jon
Posts: 523
Joined: Thu Jan 21, 2010 5:26 am
Please type the second number in the list: 6
Are you posting spam?: No
Location: Southern, Michigan

10/06/2014 Conference Call Board Meeting Minutes

Postby Trapper Jon » Tue Oct 07, 2014 3:29 am

MTPCA Conference Call Minutes, 10/06/14
Board Members present:
Executive Board
• Dale Hendershot
• Mike Schippa
• Mark Spencer Jr.
• Dave Johnson
• Everett Emery
Governing Board
• Gary Schinske
• Lisa Bagalay
• Emily Caretti
• Ed Lundborg
• John Caretti
• Trent Masterson
• Al Schroeder
1. Defend the Hunt Report
• Moving forward
• Getting more places than last year
• Dennis doesn’t know of any new ones
• We have 4-5 more from last year to talk to
• Dennis/Drew have each confirmed with 3 clubs that they will participate again
• Need to check with board members, pretty sure they will do it again
• Added 9 new businesses: 7 in UP, 2 in NELP
• Looking at 50 businesses total
• Dennis sent out budget
o Significantly less than last year
• Dennis would like to start delivering advertising banners
• We need more sponsors
o Focusing on hardware stores and processors
 Needs help finding/calling places
• Sponsors just started getting contacted today
• Everett: where is the money going this year?
o Dennis: supposed to go into separate account
 MTPCA/MUCC decides where money goes
• Supposed to be used to defend hunting/trapping/fishing
 MTPCA does accounting
• MUCC doesn’t want to house it because they are a 501c3
o Limits where they can spend it
• Money goes into fund for us
o Combination of their board and our board approves where money will be spent, or MTPCA/MUCC appoints two people each and they represent/decide
o No plans to spend it right now
o Dennis: spoke with another furbuyer from UP
 Wants to help us get more sponsors in WUP
• Currently got us 5
• Anticipates 15 by November 1
• Mike Schippa: should we talk to Mike Avery Show, other media outlets?
o Dennis: Drew is busy so we should take that initiative

2. Non Profit Status Update
• Unofficially been told we are approved
• Letter of determination has been sent, no one has received it
o Every year, we are supposed to let them know who is supposed to receive the communication
o No one knows who is on the list to receive communications
• Dale sent new form to update, asked to send new letter
o Should have it in 3-4 weeks
o Then we can send it to lottery commission to apply for raffle licenses, etc.

3. Convention Coordinator Appointment
• Melinda Cronk withdrew herself from running
• Joe Velchanskey is the only one who wants to run
o Feels he would be a fresh set of eyes, opportunity to give board a break
o Wants to reach out to other state organizations that benefit from trapping (DU, NWTF, etc.) to offer them booth space, could be good PR
o Connect with Tamara Masterson and get ideas on how to run a successful convention
• John Caretti: motion to appoint Joe Velchanskey as convention coordinator
o Dave Johnson second
o Motion carried unanimously

4. Board Training
• Board training will be more in depth than Dale anticipated
o Planned 40 hours of training
• Most is paid for with grant, our contribution is $1000
• Wants to kick off with face to face meeting
o We would have to pay for mileage
• The vast majority of the board wants to wait until after season to
• First break is end of February
• Everett: is there a limit on the number of people?
o Dale: currently limiting it to board members, wants to try to extend it to a few additional people
• Done by same people that did MUCC leadership training
o Dale and Lisa both thought they were great training sessions
• Motion by Mike Schippa: approve funding up to $1000 and mileage for face to face meeting for training
o Second by John Caretti
o Motion carried unanimously
• Start date?
o Most meetings will be phone meetings
o Only face to face so far is first one
o Start late February/early March?
 Every 2/3 weeks
o Mark Spencer motion to start approximately first of March
 Gary Schinske second
 Motion carried unanimously

5. Gary Leistico's Fee for looking at our By-Laws
• Talk to NTA’s lawyer to make sure our by laws are okay
• Wants to meet with us and three representatives to determine
o Fee is $300 normally
 Fee for trappers is ~$150
• Idea is not to change our bylaws, just make sure everything is legally sound
• Is this something we should do before our board training?
o If we agree to do it, most of it will be done before the board training
o Who would three representatives be, and where would it take place (in person/phone?)
 Has the ability to do conference calls
 No benefit to tying both things together
 Chris Kettler (chair of bylaws committee) is interested in being a representative
 We can talk about it, but it makes sense to have the people that were on the bylaws committee be involved
• Dave Johnson: motion to allow up to $3000 to have Gary Leistico look at our bylaws
o Mark Spencer second
o Motion carried unanimously
• Dave Johnson: would like to see Dale, Chris, Everett, Gary on committee
o Gary Leistico would like to keep it to 2/3 (would help keep the cost down)
• Everett: Mike Schippa has been involved with the bylaws longer than most of us, would like to see him involved
o Mike Schippa accepts, would like to see Chris Kettler involved as well
• Committee: Mike Schippa, Chris Kettler, Dale Hendershot
o No opposition

6. Credit Card
• Credit Card committee (Dave/Lisa/Mike) has proposal for PayPal
o No commitment
o No monthly fee
o Free devices (up to 10)
o Comparable interest rate (2.7%)
o Can add to shopping cart for website (merchandise, licenses, etc.)
o Negative: do not allow firearm transactions
 Nature of company being online and do not want to deal with process of dealing with firearm purchases online
o Sales tax would be worked into cost of items?
 Accountant is figuring out best way to do it, it is possible to include sales tax in item cost
o Motion Dave Johnson to go with PayPal to conduct credit card transactions
 Second Lisa Bagalay
o Everett opposed
o Gary Schinske abstains
o Motion carried

7. Trailer Inventory Insurance
• Gary is checking with his insurance agent the cost of ensuring the trailer and its contents
• Check with insurance agents to get quotes
• Al knows an independent insurance agent that can get us cheapest deal
• Dave Johnson: we’re probably better off just insuring it on our own
• Dale: see what Al’s agent says, get competing bids (with Gary’s agent), move on from there

8. Lifetime Membership Plaques
• Member confronted Everett asking about a plaque for his life membership
• Ed Lundborg has one, so it was done in the past
• How many life members do we even have?
o Not sure yet
• Motion by Dave Johnson: start giving out lifetime membership plaques for new members and anyone requesting one that already has a lifetime membership
o Second: Al Schroeder
o Discussion
 How much do the plaques cost?
• Depends, $20-50
o Should we set maximum price for plaques?
o Are plaques similar to the ones we give out for our awards?
 Ed’s plaque is 8”x10” (bigger than ones we give out)
 John Caretti’s looks like the awards we give out
 We don’t know how many life members we have, we should postpone?
 Motion by Dave Johnson: postpone this until next meeting so we know more facts (how many members we have, how much we’re willing to spend, etc.)
• Second: Ed Lundborg
• Motion carried unanimously
 Motion by John Caretti: supply plaque for person that’s been asking for one, spend maximum of $50
• Second Ed Lundborg
• Motion carried unanimously

9. On Going Gun Raffle
• Since we are going to be able to get our raffle license, we can use it as a new way to replace money in defense fund
• Do so using gun raffles
• Gary Schinske has been working with Jay’s to do so
o They have experience with this
 Sell $50 tickets, 1000 tickets total
o Michigan Bear Hunters do a gun raffle with another dealer
 Dealer handles tickets, shipping guns, etc.
• $50 tickets, 1000 tickets total
• People think we will have trouble selling $50 tickets (trappers are cheap)
• If we do a 52 gun raffle at this cost, we’d raise $20,000; typically done with long guns
• Jay’s could do a pistol raffle or pistol/long gun combo
• Dennis could potentially do bow package
• We could also do a gun a month instead? Combo of long guns/pistols?
• We would need to handle this raffle differently than other raffles we’ve done in order to make money
• Caretti: do a gun a day for a month?
• Dave Johnson: talk to Mike Schippa about his insight?
• Dale: we need to check it out and get our raffle license first
• Dave Johnson: promote on Facebook? Could probably do the 52 gun raffle via social media
o Al: kicked people off of page for selling guns on the Facebook page before, we have to decide as a board if we want to change our mind
o Gary Schinske: use facebook as advertising, not way to complete transactions
• Dave Johnson: should we form a committee to investigate this more?
o Gary Schinske: investigate what?
 Dave Johnson: make sure we have everything together to support the raffle financially
 Mark Spencer: we have to make sure we get our licensing together before we do anything
o Wait to form committee once we have our lottery license

10. Facebook Committee “ Rules “ Advertisement
• Get members of board and moderators to come up with rules and have them be approved by board
• Current rules on Facebook
• Al wants everyone’s opinions on advertising
• Dave Johnson: form committee?
o Al: wants Melinda and John and himself, wants a few board members
o Dave Johnson wants to be on committee
o Dale will appoint the committee and they can begin discussions

11. New business
• Trapline
o We need stuff for the Trapline
• Board of Directors sheet
o We need updated one
o Lisa/Dale will send out updated list (with address/phone number/email)

Motion to adjourn: Everett
Jon Southworth second
Motion carried unanimously
Hey your kids are calling you, go take them Trapping, Hunting, Fishing, or Camping.

Jon S.

Return to “News”

Who is online

Users browsing this forum: No registered users and 1 guest